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Youth Services Division Communications Plan

Division
  1. Bureau chief meetings: daily; weekly; monthly; by phone or in person as needed.
  2. Youth Services Division Meetings at least twice per year.
  3. Central office staff meetings quarterly.
  4. Bi-annual meetings between parole staff and facility staff, including superintendentsand bureau chief.
  5. Semi-annual facility all-staff meeting attended by administrator.
  6. Random drawing of two division employee names per week in order to schedule one-on-one calls with the administrator to discuss anything relevant to the emlpoyee. This will allow for communication with over 100 staff per year.
Pine Hills Youth Correctional Facility

Weekly

  • Monday A.M. status meeting
  • Management team meeting (Wednaesday)
  • Team Treatment team meeting (Thursday)
  • Case progress reviews (Thursday)
  • Unit manager meeting (Friday)
  • Clinical meeting
  • Problem-solving meeting
  • Education meeting

Monthly

  • Housing unit/safety meeting
  • Section meetings
  • Facility safety meeting
  • Supervisors meeting
  • Student Council
  • Labor/management meeting

Quarterly

  • Policy Review
  • Training Planning meeting

Bi-annual

  • Facility all-staff meeting
  • Post Order review
Youth Community Corrections
  • Bureau Chief monthly calls with each individual JPOII and Financial and Program Services Supervisor
  • Parole meeting two times per year
    • One time includes RPA and Helena Staff also
  • Policy meeting at least two times per year
    • Extra video conferences if necessary
  • Re-entry meeting two times per year
  • RPA monthly conference call with Financial and Program Services Supervisor
  • RPA in person two times per year with Financial and Program Services Supervisor
  • Central Office YCC staff meetings monthly
  • Bureau Chief visit to each region at least once a year
  • Daily conversations and e-mails as needed 
Riverside Youth Correctional Facility
  • Management/supervisor meeting - monthly
  • Teachers/principal meeting - monthly
  • All COs and supervisors - every other month
  • All staff - bi-annually
  • Labor/managment committee - quarterly