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Information Technology Division Communications Plan

  1. The administrator and division bureau chiefs will meet bi-weekly meetings regarding division activities.
  2. Administrator establishes standing bi-weekly meetings with bureau chiefs and direct reports.
  3. A division staff meeting will be held at least twice a year to share information on department and division goals, objectives & activities; provide social networking and teamwork; and celebrate employee and department successes.
  4. Any staff member is encouraged to "walk in," schedule an individual meeting or call the administrator and/or bureau chiefs to report issues, ask for support or express concerns. Staff "walk-ins" for reporting positive feedback about fellow employees are encouraged.
  5. Staff will utilize the department Intranet feature to communicate division activities, opportunities and news.
  6. Administrator and bureau chiefs will coordinate to ensure at least one article regarding division activities or topics of interest is contributed to the department newsletter, "Correctional Signpost"
  7. The administrator will update division bureau chiefs after each DOC management team meeting regarding department activities.
  8. The division will request agenda time at other divisions' meetings to provide updates and answer questions relating to all the areas in the division.
  9. Administrator will continue a "manage-by-walking-around" practice within the division, visiting with individual employees in their workplace to better understand needs and solicit ideas and suggestions and build relationships. Staff at locations outside central office are encouraged to contact the administrator with any needs, ideas, and suggestions.
  10. Administrator and bureau chiefs will invite staff from other divisions to scheduled staff meetings to foster teamwork, understanding of interests and needs and relationships.